Overview

Executive Assisstant

Location : Sale Place - London

A little bit about us

At JCDecaux you’ll be part of the world’s No. 1 outdoor advertising company. It all started 50 years ago, when Jean-Claude Decaux had an idea that would change cities across the world –  to provide and maintain bus shelters free of charge – paid for by the advertising posters displayed on them.

 

JCDecaux UK reaches millions of people every day with products and services that enhance people’s lives, spark conversations and brighten cityscapes. We enable iconic brands and household names to engage with their customers in a unique way whilst helping to shape the look and feel of cities across the world. Our talented people contribute across a wide range of roles; ensuring our clients are connecting with the right audience in major airports, shopping malls, on the high street, at railway stations, supermarkets and creative media spaces.

 

The role

To provide on-going executive support to the Chief Commercial Officer, including administration, organisational, logistical and financial/budgetary management. The role will also be required to work in partnership with the Commercial Assistant.

What you’ll be doing

Financial and Budgetary Management

  • Manage the approved supplier list for the Commercial team / set up
  • Raise all POs and have approvals
  • Manage expense spending and monitor
  • Approving all expenses

Executive Support

  • Prepare Commercial department-wide communications
  • Prepare presentations
  • Collate information from the self-serve hub for meetings and presentations
  • Prepare Board reports/presentations  
  • Attend and contribute to the Commercial Leadership Board meetings, in addition to preparing the agenda and notes.

Team Support

  • Acting as first point of contact for the Commercial Teams
  • Working in partnership with the Commercial Assistant to coordinate inductions, training sessions and company initiatives for new starters as required by line managers
  • Cover the Commercial Assistant in their absence

Additional Support

  • Extensive diary management including scheduling internal & external meetings/lunches/events etc. ensuring diaries are up to date.
  • Monitoring & filtering inbox and flagging important emails for the attention of the CCO.
  • Anticipate needs i.e. collating materials for meetings, booking cabs/restaurants as necessary etc.
  • Tracking meetings and also booking rooms, restaurants, venues for meetings, lunches, events etc.
  • Arranging national and international travel/accommodation as necessary.
  • Ad Hoc: Typing letters, ordering stationery, arranging business gifts, booking hire cars/meeting rooms, filing and general administration.

 

A little bit about you

Qualifications

  • Excellent working knowledge of Outlook, Excel, PowerPoint, Word and other associated applications is essential
  • Excellent working knowledge of arranging video and audio conferences
  • A good command of written and verbal English
  • Extensive EA experience at Director/ Board Director level

Capabilities

  • Excellent organisational and prioritising skills
  • A strong business acumen and understanding of business priorities
  • Proactive individual with excellent time keeping skills
  • Ability to use own initiative with a flexible and accommodating attitude
  • Ability to pay attention to detail and work under pressure
  • Ability to work as part of a team or autonomously

 

A little bit more about us

 

There are a number of reasons to come on board our team of talented professionals, but here are just a few…

  • We are inclusive, fair and family friendly    
  • We believe that diversity of thought, experience and background provides the platform for great creativity
  • We value and support our people and believe our people make the difference
  • We believe in building a diverse and inclusive culture and positive employee experience 
  • We believe that diversity of thought, experience and background provides the platform for great creativity

 

We are committed to equal employment opportunities regardless of race, colour, ancestry, religion, national origin, sexual orientation, age, citizenship, marital status, disability or gender identity. If you have a disability or any reasonable adjustment that requires accommodation, please contact us.